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AP Specialist
Location: Washington, DC
Job Description:
About the Company & Opportunity:
• Our client is well known in the construction industry with many current projects
• The business serves various industries including public, private, and commercial institutions throughout the Mid-Atlantic region
• Views their employees as their biggest asset
• Great opportunity for employees seeking work-life balance
AP Specialist
Location: Washington, DC (Southeast - Navy Yard)
Responsibilities:
• AP Specialist will be responsible for high volume AP (around 500 invoices/week)
• AP Specialist will receive invoices through the AP inbox, mail, or project managers will hand the invoices to the AP Specialist
• Invoices have addresses on them that the AP Specialist will match to a list of job numbers (sometimes Project Managers put the job # in the reference)
• A complicated part of this is that our client has blanket contracts with some vendors, so sometimes more than one job number will be on an invoice, must be allocated correctly.
• Invoices are then uploaded into QuickBooks and set up for payment. (Our client is in the process of moving to ACH, but this is still in process).
• Will be less than 500 checks/week going out because some payments are already set up as ACH’s
• Check runs are on Wednesdays - checks are cut, then they’re handed over to the Accounting Manager for signature by President.
• Once signed, checks will be given back to the AP Specialist who puts them into an envelope and mails to the vendor.
• AP Specialist will be sitting in the front of the office, occasionally will need to open the front door to greet/let a visitor in (typical visitors are Amazon deliveries or water deliveries)
• AP Specialist will complete hoc tasks and projects, as requested
Requirements:
• Ideally 3+ years full cycle AP experience
• Construction or similar industry with project-based transactions would be a plus but NOT required
• Previous QuickBooks Online experience is a plus but not required if someone has experience utilizing another accounting system
• Outlook – experienced sending and receiving emails
• Basic Excel skills
• Able to download and update attachments
• Should be comfortable printing off documents, as requested
Personality Fit:
• Team player
• Must have strong attention to detail
• Reliable
• Skilled utilizing technology
• Quick learner
• Comfortable working in a construction office environment
Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity. Thanks!
#INMAY2025
• Our client is well known in the construction industry with many current projects
• The business serves various industries including public, private, and commercial institutions throughout the Mid-Atlantic region
• Views their employees as their biggest asset
• Great opportunity for employees seeking work-life balance
AP Specialist
Location: Washington, DC (Southeast - Navy Yard)
Responsibilities:
• AP Specialist will be responsible for high volume AP (around 500 invoices/week)
• AP Specialist will receive invoices through the AP inbox, mail, or project managers will hand the invoices to the AP Specialist
• Invoices have addresses on them that the AP Specialist will match to a list of job numbers (sometimes Project Managers put the job # in the reference)
• A complicated part of this is that our client has blanket contracts with some vendors, so sometimes more than one job number will be on an invoice, must be allocated correctly.
• Invoices are then uploaded into QuickBooks and set up for payment. (Our client is in the process of moving to ACH, but this is still in process).
• Will be less than 500 checks/week going out because some payments are already set up as ACH’s
• Check runs are on Wednesdays - checks are cut, then they’re handed over to the Accounting Manager for signature by President.
• Once signed, checks will be given back to the AP Specialist who puts them into an envelope and mails to the vendor.
• AP Specialist will be sitting in the front of the office, occasionally will need to open the front door to greet/let a visitor in (typical visitors are Amazon deliveries or water deliveries)
• AP Specialist will complete hoc tasks and projects, as requested
Requirements:
• Ideally 3+ years full cycle AP experience
• Construction or similar industry with project-based transactions would be a plus but NOT required
• Previous QuickBooks Online experience is a plus but not required if someone has experience utilizing another accounting system
• Outlook – experienced sending and receiving emails
• Basic Excel skills
• Able to download and update attachments
• Should be comfortable printing off documents, as requested
Personality Fit:
• Team player
• Must have strong attention to detail
• Reliable
• Skilled utilizing technology
• Quick learner
• Comfortable working in a construction office environment
Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity. Thanks!
#INMAY2025
Apply for AP Specialist
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