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An exciting opportunity is available for a detail-oriented and organized Accounts Payable Administrator to join a fast-paced, collaborative accounting team. Reporting directly to the AP Director or Manager, the Accounts Payable Administrator will be responsible for supporting high-volume invoice processing, managing vendor communications, and ensuring timely and accurate financial transactions.

This role is ideal for a self-starter with strong organizational skills and prior accounts payable experience who thrives in a dynamic environment.

Key Responsibilities of the Accounts Payable Administrator:

• Accurately enter invoice data using Read Soft OCR software and Dynamics 365 for processing current accounts payable transactions.

• Retrieve and reference archived invoice information using OnBase software and JD Edwards E-1 accounting system.

• Provide vendor support by resolving inquiries, following up on invoice issues, and processing credit/debit memos in coordination with the AP Director/Manager.

• Reconcile vendor statements against invoices to ensure account accuracy.

• Monitor and manage the FM AP Mailbox and AP Invoice Mailbox to facilitate seamless communication and document handling.

• Assist the administrative team with reception duties and general office communication tasks when necessary.

• Uphold all company policies and maintain compliance with accounting standards and procedures.

Requirements for the Accounts Payable Administrator Role:

• High school diploma or GED required; associate’s degree preferred.

• 1–3 years of accounts payable experience in a high-volume environment.

• Proficient in Microsoft Excel, Word, and Outlook.

• Ability to manage multiple tasks, meet deadlines, and adjust to shifting priorities.

• Excellent communication and interpersonal skills with a customer-service mindset.

• Strong attention to detail and commitment to data accuracy.

• Must be a collaborative team player with a positive attitude and strong work ethic.

Work Environment:

The Accounts Payable Administrator will work primarily indoors in a professional office setting using standard office equipment. This position may require sitting for extended periods and occasional interaction with internal and external stakeholders.

Why Apply for the Accounts Payable Administrator Role?

If you're looking for a supportive team environment where your accuracy and initiative are valued, this is a great opportunity to grow your career in finance. The Accounts Payable Administrator will play a vital role in the success of the accounting department and contribute meaningfully to efficient financial operations.

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