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Administrative Assistant - Annapolis, MD

About the Company and Administrative Assistant Opportunity:

• CFS is working with a top client, a non profit organization, who is seeking a full time contractual Administrative Assistant
  
  • For the right candidate, this position will become permanent
• Company is small and boasts tight knit team that is very friendly
• Schedule: 8:30am-4:30pm M-F in Annapolis, MD. 7.5 hour work day (37.5 hour work week).
  • Position is 100% in office to start. Potential for hybrid after 6+ months
  • Free parking provided
• Reports to the Executive Director
• Position is paid hourly (equivalent of 50-55K)

• Supports the Executive Director with managing schedules, organizing meetings, appointments, and events to optimize time and productivity

• Prepares, formats, files, and distributes letters, reports, and other standard documents

• Helps coordinate logistics for internal and external meetings, including governance sessions, staff gatherings, leadership conferences, committee meetings, trainings, and other organizational events

• Gathers, prints, and distributes event materials for meetings, trainings, and various association functions

• Assists in organizing all aspects of monthly board meetings and similar events, including accommodations, meals, supplies, and registration

• Arranges employee travel accommodations when needed

• Provides general administrative assistance to the Vice President, including calendar management, report preparation, and committee support

• Contributes to the preparation of the semi-annual affirmative action reporting

• Oversees orientation and onboarding processes for new board members

• Collects and reviews manager reports, ensuring correct formatting and accuracy before circulation

• Records meeting minutes and creates concise summaries

• Manages and maintains the electronic document filing system

• Supports the processing of member release time requests

• Helps coordinate ordering and distribution of recognition awards

• Tracks and updates organizational directory information

• Participates in a rotating schedule to provide front desk coverage

• Handles other administrative responsibilities and special assignments as assigned by the Director