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Legal Billing Specialist

About the company and opportunity:

Our client is a large, well-established law firm headquartered in Cleveland, Ohio, with offices across the United States.

• Hybrid work schedule (Downtown Cleveland office)

• Excellent benefits package and generous PTO

• Career growth opportunities within the billing and finance teams

• Consistently recognized as one of Cleveland's top workplaces

• The Legal Billing Specialist will report directly to the Billing Manager

Essential Duties and Responsibilities of the Legal Billing Specialist:

• Prepare, edit, and finalize client invoices in accordance with firm and client guidelines

• Work directly with attorneys, legal assistants, and clients to resolve billing issues and ensure timely billing

• Maintain and update billing records, including client and matter setups, rate adjustments, and special billing arrangements

• Submit electronic bills through various e-billing systems (e.g., BillBlast, CounselLink, Tymetrix)

• Monitor and follow up on outstanding invoices and assist with collections as needed

• Respond to internal and external inquiries related to billing in a professional and timely manner

• Ensure compliance with client billing guidelines and firm policies

• Assist with month-end closing procedures and reporting

• Maintain confidentiality and handle sensitive information with discretion

• Identify and recommend process improvements to enhance billing efficiency

Preferred Qualifications for the Legal Billing Specialist:

• Self-starter with a strong sense of accountability

• Ability to meet deadlines in a fast-paced environment

• High School Diploma required; post-secondary coursework in accounting, finance, or business preferred

• 2–3 years of billing experience in a law firm or professional services environment required

• Familiarity with legal billing software and e-billing portals strongly preferred

• Proficient in Microsoft Office, especially Excel and Word

• Excellent attention to detail, accuracy, and organization

• Strong communication and interpersonal skills

• Willingness to work overtime when necessary

Location & Compensation:

• Hybrid role – Downtown Cleveland

• Salary: $70,000 to $80,000, depending on experience

• Opportunities to advance and potentially grow into a billing supervisor or coordinator role
  
  
  
  

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