Accounting Specialist – Baltimore, MD
About the Company and Accounting Specialist Opportunity:
- CFS is partnering with a repeat client to hire an Accounting Specialist to join their small accounting team
- Schedule: Monday – Friday 8am-4pm in Baltimore, MD
- Reports to the Accounting Manager
- Salary: $55,000-$65,000
Job Duties for the Accounting Specialist:
- Handle accounting email inbox and respond to inquiries in a timely manner
- Review invoices for accuracy, assign appropriate codes, and enter invoices into the accounting system
- Ensure invoices have proper manager approval
- Organize and execute payments to vendors on schedule
- Communicate with vendors to address questions, discrepancies, or delays, and resolve any issues
- Reconcile vendor accounts, petty cash, credit cards, and daily bank activity
- Support sales tax reporting and ensure compliance with filing requirements
- Process employee reimbursements
- Prepare batches of payments and monitor payment timelines
- Maintain organized transaction records for audit purposes
- Monitor and track receivables, ensuring invoices are correctly recorded and maintain accurate AR reports
- Review daily revenue entries from accounting software
- Create cash flow reports to help forecast funding needs
- Assist with month-end and year-end (1099s) closing processes and adjustments
- Support audits and other financial or accounting projects
- Perform general administrative tasks and assist other departments as needed
Qualifications for the Accounting Specialist:
- 2+ years’ accounting experience required
- Experience using Sage 300 and/or other small invoicing platforms a plus, but not required
- Proficiency using Microsoft Excel (formulas, lookups, pivot tables)
- Strong communication and interpersonal skills, great attention to detail, eager to learn
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