Administrative Assistant / Office Manager
CFS is partnering with a premier global commercial real estate firm to identify an Administrative Assistant / Office Manager for their Boston operations located directly next to South Station. This role will support day-to-day front desk and office operations during a planned transition, with strong preference for candidates interested in long-term growth.
Why Work Here?
- High-profile office in one of Downtown Boston’s premier commercial buildings
- Hands-on exposure to property operations, tenants, vendors, and senior stakeholders
- Inclusive, professional environment with strong tenure and internal growth opportunities
Responsibilities:
- Serve as the primary point of contact for tenants, vendors, and visitors, in person and by phone
- Manage reception and front desk operations with a polished, service-oriented approach
- Process and code invoices; assist with vendor payment inquiries
- Support contract management, including COIs, DocuSigns, and document tracking
- Order office supplies and manage general office logistics
- Coordinate conference room scheduling and meeting support
- Assist with tenant coordination and general administrative needs
- Shadow internal team members to learn established processes and systems
Qualifications:
- 2+ years of experience in an administrative, office management, or front desk role
- Professional, friendly, and confident client-facing presence
- Strong organization, attention to detail, and ability to multitask
- Proficiency with Microsoft Office (Excel, Outlook, Word)
- Experience in commercial real estate, property management, facilities, legal, or financial services preferred but not required
Additional Details:
- Schedule: Monday–Friday, 8:00 AM–5:00 PM (1-hour lunch)
- Salary Range: $60,000-$75,000