Why Consider This AP Analyst Opportunity?
- Highly visible role that partners with operations, vendors, and internal stakeholders to resolve complex purchasing and invoice discrepancies
- Opportunity to move beyond traditional invoice processing and into a more analytical, problem-solving focused Accounts Payable position
- Collaborative environment with exposure to multiple departments across the organization
- Ideal role for someone who enjoys investigating issues, building relationships, and driving resolutions
- Stable organization with strong processes and opportunities for growth
Key Responsibilities of the AP Analyst
- Review and analyze open purchase orders and unmatched receipts to identify outstanding issues
- Investigate why purchase orders remain open, including missing invoices, receiving discrepancies, system issues, or processing delays
- Partner with department managers, vendors, procurement teams, and Accounts Payable to research and resolve exceptions
- Contact vendors directly to obtain missing invoices, verify order status, and reconcile discrepancies
- Determine appropriate resolution, including processing invoices, correcting receiving records, or closing purchase orders
- Monitor aging reports and exception queues to ensure timely resolution of outstanding items
- Utilize Excel to track, analyze, and report on open items and resolution progress
- Ensure compliance with company policies and internal controls throughout the procure-to-pay process
Qualifications of the AP Analyst
- 3+ years of Accounts Payable experience with strong exposure to purchase orders and invoice reconciliation
- Strong Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and data analysis
- Ability to investigate issues independently and drive resolutions
- Excellent communication skills and willingness to pick up the phone and work directly with vendors and internal stakeholders
- Experience working in a high-volume, fast-paced environment
- Experience working with procure-to-pay (P2P) systems such as Coupa or similar platforms
- Experience researching and resolving PO, receiving, and invoice matching discrepancies