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Office Manager/Bookkeeper

  • Oakdale, PA
  • $55,000 — $70,000
  • Oakdale, PA 15071, USA

Office Manager/Bookkeeper

Location: Oakdale, PA 15071 (On-Site)
Salary: $55,000–$70,000

Why This Opportunity Stands Out

  • Join a growing home builder with a strong reputation for quality and customer service.

  • Work directly with leadership and play a key role in the day-to-day success of the business.

  • Enjoy a highly visible position with a mix of accounting, bookkeeping, administrative, and operational responsibilities.

  • Make a meaningful impact within a close-knit, entrepreneurial team environment.

  • Join a stable company with an established presence and continued growth plans.

  • Gain broad exposure to multiple areas of the business beyond traditional bookkeeping.

Position Overview

Our client is seeking an experienced Office Manager/Bookkeeper to oversee daily office operations while managing the company’s bookkeeping and financial administration functions. The ideal candidate is highly organized, detail-oriented, and comfortable wearing multiple hats in a fast-paced construction environment.

Office Manager/Bookkeeper Key Responsibilities

  • Manage day-to-day office operations and administrative activities.

  • Perform full-cycle bookkeeping, including accounts payable and accounts receivable.

  • Reconcile bank and credit card accounts.

  • The Office Manager/Bookkeeper will prepare and post journal entries.

  • The Office Manager/Bookkeeper will assist with month-end and year-end closing activities.

  • Maintain accurate financial records and supporting documentation.

  • Process vendor invoices, payments, and customer receipts.

  • Prepare and submit AIA billings and progress billing documentation.

  • Maintain and update Work-in-Progress (WIP) schedules to track project costs, billings, and profitability.

  • Manage the collection, review, and distribution of lien waivers from subcontractors and vendors.

  • Assist with job costing and project accounting.

  • Monitor cash flow and assist leadership with financial reporting.

  • Coordinate with the company’s CPA and external accounting partners.

  • Support payroll processing and employee-related administrative functions.

  • Assist with contract administration, document management, and project financial records.

  • Manage office supplies, vendor relationships, and service providers.

  • Identify opportunities to improve office processes and operational efficiencies.

  • Provide administrative support to ownership and leadership.

Qualifications of the Office Manager/Bookkeeper Role

  • 3+ years of experience as an Office Manager/Bookkeeper or in a similar accounting and administrative role.

  • Construction industry experience is required.

  • Strong bookkeeping and general accounting knowledge.

  • Experience with QuickBooks; Buildertrend experience is a plus.

  • Proficiency in Microsoft Excel and the Microsoft Office Suite.

  • Excellent organizational and time management skills.

  • Strong written and verbal communication skills.

  • High level of professionalism, discretion, and attention to detail.

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