Production Admin Assistant

About the Company and Production Admin Assistant Opportunity:

CFS is working with a repeat client in the landscaping and construction space to hire a Production Admin Assistant to join their team as soon as possible. This is a great opportunity for someone who enjoys a mix of office work and hands-on outdoor interaction.

The organization offers a stable, team-oriented environment and is seeking a Production Admin Assistant who is interested in growing with the company long term. This is a temporary-to-hire opportunity, with the likelihood to become permanent for the right candidate. The culture has been described as hardworking, collaborative, and down-to-earth. The Production Admin Assistant will interact with multiple teams including estimators, drivers, and vendors, playing a key role in daily operations.

Responsibilities of the Production Admin Assistant:

• Analyze inventory levels and ensure materials and supplies are properly stocked
• Purchase materials for upcoming jobs based on estimator requests
• Communicate with vendors to source materials, pricing, and availability
• Dispatch drivers to pick up materials and coordinate logistics
• Receive and review incoming shipments, ensuring accuracy and quality
• Maintain organization of inventory and purchasing records
• Utilize internal systems to track purchasing activity
• Coordinate truck departures and ensure proper loading

Ideal Candidate for the Production Admin Assistant Role:

• Tech savvy and comfortable learning new systems
• Strong attention to detail with ability to manage multiple priorities
• Comfortable with both office work and light outdoor duties in various weather conditions
• Able to communicate effectively with vendors, drivers, and internal teams
• Willing to get hands-on when needed (moving materials, checking inventory)

Preferred Qualifications for the Production Admin Assistant:

• 1+ years’ experience in purchasing/procurement, inventory management, landscaping, construction, or similar role a plus. Local candidates who are looking to get into this field encouraged to apply!
• Basic Microsoft Excel skills
• Bilingual in English and Spanish is highly preferred