Office Manager

Pittsburgh, PA 15232
$25–$28/hour | Full-Time | Onsite

About the Company

• Join a well-established, mission-driven nonprofit organization with a collaborative and supportive team.
• Play a key role in keeping daily office and finance operations running smoothly during an exciting period of organizational transition.
• Opportunity to work closely with leadership while supporting essential administrative and operational functions.
• Stable, team-oriented environment where organization, accuracy, and initiative are highly valued.
• Make an immediate impact by helping improve internal processes and maintaining continuity across the office.

Office Manager Responsibilities

• Manage and organize documents within the organization’s finance portal, including scanning, coding, uploading, and maintaining accurate electronic records.
• The Office Manager will monitor the finance portal daily, research discrepancies, answer questions, and ensure outstanding items are resolved promptly.
• Serve as the primary administrative support for day-to-day office operations and finance-related workflows.
• Coordinate, organize, and maintain electronic and paper filing systems to ensure accuracy and accessibility.
• The Office Manager will assist with light accounting support, including invoice processing, reconciliations, and financial documentation as needed.
• Provide general office coordination and administrative support to leadership and staff.
• Communicate with internal team members to ensure financial documents and approvals are completed in a timely manner.
• The Office Manager will identify opportunities to improve administrative processes and workflow efficiency.

Preferred Qualifications of the Office Manager Role

• Previous experience as an Office Manager, Administrative Coordinator, Administrative Assistant, or in a similar office support role.
• Strong organizational skills with exceptional attention to detail.
• Comfortable working with document management systems, scanning, electronic filing, and data entry.
• Experience supporting accounting or finance departments is preferred.
• Proficient in Microsoft Office, particularly Outlook and Excel.
• Patient, dependable, and customer-service oriented with strong communication skills.
• Ability to prioritize multiple tasks and work independently in a collaborative office environment.

Why You’ll Love This Opportunity

This Office Manager role is ideal for someone who enjoys keeping an office organized, supporting a team behind the scenes, and ensuring important financial documents are processed accurately. If you’re detail-oriented, enjoy administrative work, and like bringing order to busy workflows, you’ll have the opportunity to make an immediate impact while working with a collaborative and supportive team.