Senior Data Entry Administrator
Location: South San Francisco, CA
Employment Type: Full-Time, Onsite
Industry: Grocery Retail
We are seeking a highly organized and detail-oriented Senior Data Entry Administrator to support the accuracy, integrity, and maintenance of critical business data across multiple grocery store locations. This role is responsible for managing high-volume data entry, item setup, pricing updates, promotional information, and system records while ensuring consistency across POS and back-office platforms.
The ideal candidate has strong data management experience, exceptional attention to detail, and the ability to maintain accurate records in a fast-paced, deadline-driven environment. This position plays a key role in supporting merchandising, operations, accounting, and leadership teams through accurate data administration and reporting.
Key Responsibilities
Data Entry & Records Management
- Perform high-volume data entry and maintenance of item master records, UPCs, PLUs, departments, categories, and product attributes.
- Create, update, and validate new product setups across multiple store locations.
- Process pricing updates, promotional pricing changes, markdowns, and vendor-supported promotions.
- Maintain accurate product, pricing, and promotional data across POS and back-office systems.
- Ensure data accuracy through regular audits, validation, and quality control procedures.
- Maintain organized documentation and records for data management processes.
Data Integrity & Quality Assurance
- Review, reconcile, and validate data to ensure accuracy and consistency across systems.
- Identify, investigate, and resolve data discrepancies in a timely manner.
- Conduct routine audits of product, pricing, and promotional information.
- Support data governance initiatives and establish best practices for maintaining data quality.
Cross-Functional Coordination
- Serve as a primary point of contact for stores regarding item, pricing, and data-related inquiries.
- Collaborate with merchandising, purchasing, operations, vendors, and technology teams to resolve data issues.
- Support system upgrades, process improvements, and data migration initiatives.
- Assist with seasonal updates, product transitions, and company-wide data projects.
Qualifications
Required
- 3+ years of experience in data entry, data administration, records management, retail administration, or related roles.
- Experience maintaining large datasets with a strong focus on accuracy and data integrity.
- Advanced Microsoft Excel skills, including formulas, lookups, sorting, filtering, and reporting.
- Exceptional attention to detail and organizational skills.
- Strong analytical, problem-solving, and reconciliation abilities.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent communication and customer service skills.
Preferred
- Experience working with POS, ERP, or retail back-office systems.
- Knowledge of item setup, pricing administration, inventory, or merchandising processes.
- Experience supporting multi-location operations.
- Familiarity with BR Data, Encore, Truno, or similar retail platforms.
- Experience with data audits, reporting, and process improvement initiatives.
Compensation
Salary Range: $100,000 – $120,000 DOE
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