Payroll Accounting Coordinator
A small, private club is seeking a versatile professional to support the daily functions of its business office. This is an excellent opportunity to join a tenured, team-oriented staff in a long-term role.
Reports to: Controller
Full-time Onsite, New Haven County
Compensation: $26-$30/hr., but flex for the right person/long term fit
Key Responsibilities
Accounts Payable
- Process A/P invoices, checks, and virtual credit card payments
- Process ACHs in lieu of petty cash
- Reconcile vendor accounts and bank statements
- Reconcile payment log to AR deposits
Payroll & Human Resources Support
- Process new hires, rehires, and terminations
- Manage new hire onboarding and maintain employee files
- Prepare and review timesheets and tip pools
- Prepare and distribute payroll using Paychex
- Administer benefits for full-time employees
- Support HR needs, including training, investigations, and warnings
Office Support (backup to Receptionist)
- Answer and direct phone calls
- Maintain knowledge of the club calendar, including functions, banquets, amenities, and hours of operation
- Provide member support via phone, website, fax, and email
Accounts Receivable / Membership
- Process daily AR sales (restaurant, pro shop, 5th hole, pool snack bar, and banquets)
- Process daily receipts, checks, and credit card payments
- Reconcile house accounts
- Prepare and mail monthly statements and flyers
- Process membership billing correction requests
- Prepare reports as requested (e.g., monthly F&B sales revenue)
- Process membership changes and related correspondence
- Track and document UBI (special party spreadsheet)
General
- Assist with year-end audit and general ledger support as directed by the Controller
Qualifications
Required
- 2–4 years of experience with accounting software
- Prior payroll processing experience
- Proficiency in Microsoft Excel, Word, and Outlook
- Excellent written and verbal communication skills
- Detail-oriented, organized, and able to manage time effectively
- Ability to work independently
Preferred
- Associate’s or bachelor’s degree in Accounting
- Accounting experience in a private club, golf course, or restaurant setting
- Experience with Northstar Global software
- Experience with Paychex or similar payroll software