About the Organization: Our client is a well-established non-profit with strong ties to the local community. They’re seeking a detail-oriented AP Assistant who thrives in a dynamic environment.
Opportunity: AP Assistant
Hours: Monday–Friday, 8:00am–5:00pm
Compensation: $26/hr
Location: Bethel, CT (hybrid schedule upon being fully trained)
Key Responsibilities:
- Establish and maintain positive vendor relationships
- Negotiate payment schedules and communicate with vendors via phone and email regarding account status in Great Plains A/P system
- Ensure current W-9 forms are on file for all active vendors; prepare annual 1099 forms and W3 transmittals for IRS submission
- Review and verify the accuracy of all computer-generated reports, including checks, distribution reports, and General Ledger reconciliations
- Oversee petty cash administration
- Maintain strict confidentiality of accounts payable records, limiting access to authorized personnel only
- Support external auditors with reporting and inquiries related to accounts payable
- Perform additional duties as assigned
Qualifications:
- High school diploma required; Bachelor’s degree preferred
- At least a year of accounting support experience
- Strong proficiency in Microsoft Excel, ideally pivot tables and VLOOKUPs
- Previous accounts payable experience required