Administrative Assistant
Location: Westville, In
100% onsite
A well-respected local organization is seeking a friendly, organized Administrative Assistant to support a busy office during a high-traffic season. This is an excellent opportunity for someone who enjoys helping people, providing exceptional customer service, and working in a professional office environment.
In this role, you’ll serve as the first point of contact for visitors and callers, answer questions, schedule appointments, maintain confidential records, and provide administrative support to a collaborative team.
Key Responsibilities
- Welcome visitors and answer incoming phone calls with a professional, friendly attitude.
- Direct visitors and callers to the appropriate department or resource.
- Assist individuals with general questions and provide guidance to help them navigate the organization.
- Schedule appointments and manage calendars using Microsoft Outlook.
- Document concerns and complete electronic intake forms.
- Perform general administrative duties, including scanning, copying, filing, and data entry.
- Maintain confidential records and handle sensitive information with discretion.
- Provide administrative support to the office team and assist with special projects as needed.
Qualifications
- Previous administrative, receptionist, front desk, or customer service experience.
- Professional, outgoing, and welcoming personality.
- Strong communication, listening, and interpersonal skills.
- Excellent organizational skills and attention to detail.
- Ability to multitask and prioritize in a fast-paced environment.
- Experience with Microsoft Office, including Outlook.
- Comfortable learning new software and office systems.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Work Environment
- Professional office setting with a front reception area.
- Business casual dress code (jeans on Fridays).
- Full-time, Monday through Friday schedule.
- Training provided on office procedures and internal systems.
If you enjoy helping others, thrive in a fast-paced office, and take pride in providing exceptional customer service, we’d love to hear from you!