Accounts Receivable (AR) Specialist
Location: Grand Rapids, MI
Compensation: $45,000 – $55,000
Schedule: Monday-Friday | 7:30 AM-4:30 PM or 8:00 AM-5:00 PM (flexible) | Fully Onsite
About the Company
Our client is a growing, team-oriented organization that values collaboration, transparency, and open communication. They offer a relaxed, jeans-friendly work environment where employees are trusted to do their jobs without micromanagement. As a smaller company, every team member plays an important role and has the opportunity to make a meaningful impact.
Responsibilities
- Set up new projects within the ERP system by importing bids from bidding software and reviewing for accuracy
- Organize and maintain electronic job folders, documentation, and standardized work instructions
- Close completed jobs by updating records, moving files, researching discrepancies, and coordinating with Finance and Administrative teams
- Prepare and process approximately 50 customer invoices per week within the ERP system
- Review project manager billing requests, identify potential issues, and manually enter invoices for Time & Material projects
- Create invoice review packets by compiling reports and supporting documentation into PDF format for internal review prior to customer billing
- Maintain accurate records and follow established procedures for all processes
Qualifications
- 1-2+ years of Accounts Receivable, invoicing, or billing experience
- Experience accurately processing invoices and maintaining organized documentation
- Ability to follow detailed, documented procedures and work with a high level of accuracy
- Strong attention to detail and problem-solving skills
- Experience with ERP systems; Viewpoint experience is a plus
- Accounts Payable experience is a plus
- Construction or project-based accounting experience is highly preferred
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