Executive Administrative Assistant
Franklin, TN / Fully Onsite M-F
Salary Range: $65,000 – $75,000
Industry: Healthcare / Home Care Services
About the Opportunity – Executive Administrative Assistant
This is an exciting opportunity to support a senior executive leadership team at a growing headquarters location. The ideal candidate will thrive in a fast-paced environment, balancing executive support, office operations, and a strong focus on coordinating high-impact meetings, events, and company functions. This role is perfect for someone who enjoys creating seamless experiences, managing details, and serving as a trusted partner to leadership.
Why Work Here?
- High-visibility role supporting key business leaders (CFO, CEO, and CHRO)
- Opportunity to help shape culture within a growing new headquarters environment
- Significant involvement in planning and executing company events, meetings, and executive gatherings
- Collaborative, service-oriented culture that values initiative and professionalism
- Long-term career potential
Key Responsibilities – Executive Administrative Assistant
- Manage complex executive calendars and scheduling across multiple time zones
- Coordinate executive travel, accommodations, itineraries, and logistics
- Lead planning and execution of company events, leadership meetings, team gatherings, and special projects
- Coordinate event logistics including venue arrangements, catering, agendas, communications, and day-of execution
- Support office operations and administrative functions for the headquarters location
- Manage meeting preparation, materials, and follow-up communications
- Maintain organized records, documentation, and communications using Microsoft Teams and Office applications
- Prioritize and manage multiple executive requests while maintaining exceptional responsiveness and attention to detail
- Serve as a key resource for ensuring professional and seamless experience for employees, visitors, and leadership events
- Be a primary point of contact for C-Suite executives and serve as a friendly in-office presence
Qualifications – Executive Administrative Assistant
- 3-5+ years minimum of experience supporting senior leadership teams
- Demonstrated experience coordinating corporate events, leadership meetings, off-site meetings, or company functions
- Strong project coordination skills with the ability to manage multiple event details and deadlines simultaneously
- Experience managing calendars, scheduling meetings, and coordinating executive travel
- Advanced Microsoft Office skills, including Excel and PowerPoint
- Proficiency with Microsoft Teams
- Excellent organizational, communication, and prioritization abilities
- Self-starter with a high level of professionalism, accountability, and discretion
- Service-oriented, adaptable, and highly responsive approach to supporting executives and company events
- Comfortable working onsite in a fast-paced and evolving office environment
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