Accounts Payable Specialist
Industry: Manufacturing & Distribution
Employment Type: Full-Time
Compensation: $24- $29/hour
Position Overview
We are seeking an experienced Accounts Payable Specialist to support high‑volume invoice processing in a manufacturing and distribution environment. This role requires strong attention to detail, excellent organizational skills, and solid experience with 3‑way PO matching workflows (PO → Receiving → Invoice). The ideal candidate thrives in a fast‑paced setting, works well with cross-functional teams, and ensures accuracy and timeliness in all AP activities.
Key Responsibilities
Invoice Processing & 3‑Way Matching
- Review, validate, and enter vendor invoices using 3‑way PO matching to ensure alignment between purchase orders, receiving documents, and invoices.
- Research and resolve discrepancies related to pricing, quantities, freight charges, or missing documentation.
- Communicate with purchasing, receiving, and warehouse teams to reconcile mismatches and maintain accurate records.
Accounts Payable Operations
- Process a high volume of invoices and maintain timely approval workflows.
- Prepare and process weekly check runs, ACH payments, and wire transfers.
- Maintain vendor accounts, including updating information and responding to inquiries.
- Reconcile vendor statements and resolve outstanding balances or credits.
- Ensure proper GL coding and adherence to company policies.
Compliance & Documentation
- Maintain accurate, organized electronic and physical AP files according to company procedures.
- Support month‑end closing with AP accruals and reporting as needed.
- Assist with internal and external audits by providing supporting documentation.
Cross-Functional Collaboration
- Work closely with procurement, inventory, production, and warehouse teams to ensure accuracy of POs, receipts, and invoice data.
- Build positive vendor relationships and provide timely responses to payment inquiries.
Qualifications
- 2–4+ years of Accounts Payable experience, ideally in manufacturing, distribution, or supply chain environments.
- Strong proficiency in 3‑way PO matching required.
- Experience with ERP systems (SAP, Oracle, NetSuite, Microsoft Dynamics, Epicor, or similar).
- Strong Excel skills and comfort working with high volumes of data.
- Excellent attention to detail with a commitment to accuracy.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
- Strong communication skills and the ability to collaborate across departments.
Preferred Skills
- Familiarity with freight, inventory, and material-related cost structures.
- Understanding of manufacturing workflows and receiving/warehouse operations.
- Experience handling vendor disputes, credits, and inventory purchase issues.
Work Environment
- 100% on-site
- Fast‑paced, team‑oriented manufacturing and distribution setting.
- On-site role with regular interaction with purchasing, receiving, and warehouse teams.
- Business casual workplace with a focus on collaboration and accuracy.