Accounts Payable Specialist
Location: South Bend, IN | Schedule: Monday–Friday | 7:30 AM–4:30 PM or 8:00 AM–5:00 PM
Position Overview
Our client is seeking an organized, detail-oriented Accounts Payable Specialist to support the accounting team on a temporary assignment through approximately December. This role is primarily responsible for processing accounts payable invoices while providing light administrative support, including greeting visitors and assisting with incoming mail.
Top Responsibilities
- Accounts Payable Processing
- Review, match, and enter vendor invoices into Epicor.
- Perform three-way matching using purchase orders, receivers, and invoices.
- Investigate invoice discrepancies and communicate with internal departments and vendors to resolve issues.
- Process employee expense reimbursements.
- Organize and maintain electronic vendor files.
- Code and reconcile corporate credit card transactions.
- Monitor the shared AP mailbox and route invoices for approval.
- Front Office Support
- Professionally greet visitors and vendors.
- Ensure all guests sign in and are directed appropriately.
- Provide excellent customer service as the first point of contact.
- Administrative Support
- Distribute incoming mail.
- Assist with various accounting and administrative projects as needed.
- Support the Controller and Accounts Receivable Coordinator.
Qualifications
- Previous Accounts Payable experience.
- Experience processing invoices and resolving discrepancies.
- Comfortable working with Microsoft Word, Excel, PDF documents, and Microsoft Teams.
- Strong attention to detail and organizational skills.
- Excellent communication and customer service skills.
- Ability to work cross-functionally with multiple departments.
Nice to Have
- Epicor experience
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