Administrative Specialist
Overview
A well-established organization in Fairfield County is seeking a highly organized Administrative Specialist to support office administration and executive leadership at its Greenwich, CT location. This is a great opportunity for a detail-oriented professional who enjoys managing office operations, supporting senior leaders, and providing excellent customer service in a fast-paced, mission-driven environment.
Responsibilities
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Serve as the first point of contact for visitors, phone calls, and emails, delivering a professional and welcoming experience
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Provide administrative support to the Executive Team, including calendar management, scheduling, and meeting coordination
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Oversee day-to-day office operations, ensuring efficiency and professionalism
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Assist with documentation, compliance reporting, and accreditation-related paperwork
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Perform accurate data entry and provide administrative support across multiple programs
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Manage office supplies and building inventory, including ordering and organization
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Monitor facilities-related issues and support safety initiatives
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Collaborate with leadership and staff to improve administrative processes and productivity
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Handle additional administrative duties as assigned
Qualifications
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3+ years of experience in an administrative, executive assistant, or office management role
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Proficiency in Microsoft Office Suite; ability to learn new systems quickly
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Strong organizational, time management, and multitasking skills
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Excellent written and verbal communication skills
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Ability to work independently while contributing to a team environment
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High level of discretion and ability to maintain confidentiality
Preferred Qualifications
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Bachelor’s degree
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Experience in a nonprofit, education, healthcare, or human services environment