Administrative Coordinator
Location: Madison, WI Area
Job Type: Full-Time, Direct Hire
Pay: $45,000 – $50,000 annually
Why This Opportunity Stands Out
- Join a growing organization in a highly visible role supporting daily operations and project coordination.
- Work closely with customers, property managers, installers, suppliers, and internal teams.
- Enjoy a dynamic position with a variety of responsibilities across administration, customer service, scheduling, and operations.
- Gain valuable cross-training opportunities in Accounts Payable, Accounts Receivable, and Purchasing.
- Be part of a collaborative team where organization, communication, and attention to detail are highly valued.
- Stable, full-time opportunity with competitive compensation and benefits.
Key Responsibilities
- Manage incoming calls, emails, text messages, and customer inquiries while providing exceptional service.
- Prepare quotes, orders, work orders, and installation paperwork with accuracy and attention to detail.
- Coordinate installation schedules and communication between customers, installers, suppliers, and internal teams.
- Maintain organized records, project documentation, inventory information, and filing systems.
- Monitor material availability, follow up with suppliers, and support day-to-day office operations.
- Assist with order processing, project tracking, and administrative support across departments.
Qualifications
- 2+ years of administrative, office support, customer service, or project coordination experience.
- Strong organizational skills with exceptional attention to detail and a sense of urgency.
- Excellent communication and relationship-building skills.
- Proficiency in Microsoft Office and business software systems.
- Ability to manage multiple priorities in a fast-paced environment.
Keywords: Administrative Coordinator, Office Administrator, Office Coordinator, Administrative Assistant, Operations Coordinator, Project Coordinator, Customer Service Coordinator, Installation Coordinator, Office Support Specialist, Administrative Professional #INAUG2026 #INSEP2026