CONSTRUCTION PROJECT ADMINISTRATOR
Pittsburgh, PA (Northern Suburbs)
$65,000- $80,000 + Bonus
A lean and growing construction organization is seeking a Construction Project Administrator to support project management and field operations across multiple active jobs. This role is ideal for someone who thrives in a fast-paced, detail-driven environment and enjoys owning the administrative backbone of construction projects from start to finish.
This position is open due to a planned long-term retirement, allowing for a structured transition and hands-on training period with the current incumbent.
- 100% employer-paid medical, dental, and vision coverage
- Lean team structure with direct exposure to Project Managers and leadership
- High visibility role with ownership over project documentation and workflows
- Opportunity to help improve and standardize construction administration processes
- Strong autonomy with early trust and minimal red tape
OVERVIEW OF THE ROLE:
- Manage and maintain contracts, subcontracts, RFIs, submittals, change orders, permits, and closeout documentation
- Track document workflows, approvals, and project status updates
- Maintain logs for RFIs, submittals, issues, and change orders
- Support Project Managers with scheduling, coordination, and documentation needs
- Prepare meeting agendas, attend meetings, and document action items
- Distribute correspondence, reports, and project updates to internal and external stakeholders
- Assist with subcontractor setup and vendor coordination
- Support invoice coding, routing, and tracking
- Assist with pay applications, lien waivers, and cost tracking reports
- Assemble turnover packages including warranties, O&M manuals, as-builts, and closeout documents
- Track compliance items such as COIs, insurance, safety documentation, and site access requirements
- Identify opportunities to streamline administrative workflows
- Support standardization of templates, logs, and filing systems
PREFERRED QUALIFICATIONS:
- 3+ years of experience in a Construction Project Administrator or similar construction support role
- Strong understanding of construction project documentation and workflows
- Experience with construction/project management software (Trimble/Vista or Spectrum preferred)
- Excellent organizational skills with strong attention to detail
- Ability to manage multiple projects simultaneously
- Strong communication and coordination skills
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