Executive Assistant
We are seeking a highly organized and professional Executive Assistant to provide administrative and operational support to leadership. The Executive Assistant will play a key role in managing schedules, coordinating meetings, handling communication, and ensuring daily business operations run smoothly.
This is a great opportunity for an experienced Executive Assistant who enjoys being the go-to person, staying ahead of deadlines, and supporting a fast-paced leadership team.
Executive Assistant Responsibilities
The Executive Assistant will be responsible for:
- Managing executive calendars, scheduling meetings, and coordinating appointments
- Preparing meeting agendas, reports, presentations, and follow-up materials
- Handling confidential information with professionalism and discretion
- Coordinating travel arrangements, expense reports, and meeting logistics
- Drafting, reviewing, and sending professional correspondence on behalf of leadership
- Serving as a point of contact between executives, internal teams, clients, and vendors
- Tracking deadlines, action items, and key priorities to ensure timely follow-up
- Assisting with special projects, office coordination, and administrative support as needed
Executive Assistant Qualifications
The ideal Executive Assistant will have:
- Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role
- Strong calendar management, communication, and organizational skills
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office, Outlook, Teams, Excel, and related office systems
- Strong attention to detail and ability to manage multiple priorities
- Professional, polished, and proactive communication style
- Ability to work independently and anticipate needs before being asked
Schedule
- Monday–Friday
- 8:00 AM – 5:00 PM
- Mishawaka, IN (100% on-site)
Why This Opportunity?
This Executive Assistant role is ideal for someone who enjoys supporting leadership, keeping things organized, and being a trusted resource within the business. The right person will be dependable, detail-oriented, and comfortable working in a professional office environment.
If you are an experienced Executive Assistant looking for your next opportunity, we encourage you to apply today.
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