HR Administrative Assistant
About the Opportunity
Our client is seeking a detail-oriented HR Administrative Assistant to support the Human Resources team with daily administrative operations. This role is ideal for someone who enjoys organization, thrives in a fast-paced environment, and is passionate about providing exceptional internal customer service. The HR Administrative Assistant will play a key role in supporting onboarding, maintaining employee records, coordinating HR processes, and ensuring that confidential information is handled professionally.
Responsibilities
- Provide day-to-day administrative support to the Human Resources department
- Coordinate new hire onboarding by communicating schedules, company information, parking instructions, dress code, and other onboarding details
- Share new hire information with internal departments to ensure a seamless onboarding experience
- Maintain and update employee records, HR files, and shared documentation
- Track employee equipment assignments and coordinate returns for departing employees
- Assist with employee orientation and onboarding activities
- Create, update, suspend, and reactivate employee system access as needed
- Maintain employee directories and organizational updates
- Track employee referral bonuses and incentive programs
- Assist with performance metric tracking and reporting
- Support exit interview processes and employee offboarding
- Prepare recurring reports and other HR-related documentation
- Respond to general HR inquiries and direct employees to the appropriate resources for benefits, payroll, or compensation questions
- Handle sensitive and confidential information with discretion
- Participate in team meetings and provide additional administrative support as needed
Qualifications
- Previous experience in Human Resources, Administrative Support, Office Management, or a related field
- Strong organizational and time management skills with excellent attention to detail
- Excellent verbal and written communication skills
- Ability to manage confidential information with professionalism
- Proficiency in Microsoft Office Suite, including Excel and Outlook
- Comfortable working in a fast-paced, collaborative environment
- Positive attitude and strong customer service mindset