About the Role
We’re looking for a highly organized, tech-savvy coordinator to support our growing team across recruiting, onboarding, and day-to-day administrative operations. This is a versatile role for someone who enjoys wearing multiple hats — you’ll be the operational backbone behind our hiring process, new employee experience, and leadership team logistics. While the role is remote, you should be based near Oak Brook, IL and available to meet in person periodically.
Responsibilities
Recruitment & Hiring Support
- Create, post, and manage job listings across CareerPlug and LinkedIn for all open positions
- Manage candidate communication throughout the hiring process — outreach, follow-ups, and status updates
- Coordinate and schedule interviews across candidates and hiring managers
- Keep applicant tracking organized and up to date
New Employee Onboarding
- Coordinate onboarding logistics for new hires — paperwork, systems access, equipment, and first-week scheduling
- Ensure a smooth, welcoming onboarding experience from offer acceptance through ramp-up
Administration & Office Operations
- Provide virtual office administration and calendar/schedule support
- Manage office logistics, supplies, and vendor coordination
- Coordinate leadership team meetings — scheduling, agendas, materials, and follow-ups
Qualifications
- Excellent written and verbal communication skills
- Strong project management and organizational skills; able to juggle multiple workstreams and keep details from slipping
- Comfort and fluency with AI tools and modern technology (e.g., AI assistants, scheduling tools, Google Workspace / Microsoft 365)
- Self-directed and reliable in a remote environment; proactive in flagging issues and closing loops
- Prior experience in recruiting coordination, HR support, executive assistance, or office administration preferred
- Based near Oak Brook, IL, with availability for periodic in-person meetings
Why Join Us
You’ll have real ownership over people operations and administration at a growing company, flexible remote work, and the opportunity to grow the scope of the role over time.
To apply, please submit your resume and a brief note on your relevant experience.