Office Administrator – Halethorpe, MD
Company and Office Administrator Role Overview:
- CFS is partnering with a well-established manufacturing organization to hire an Office Administrator to support daily operations during an upcoming transition period through the end of 2026. This organization has a long-standing history, a tenured and collaborative team, and a reputation for producing high-quality, custom-engineered products.
- This is a hands-on role where the Office Administrator will wear many hats, serving as the central hub of the office, supporting operations, and helping maintain structure in a detail-driven, fast-paced environment. This is an excellent opportunity for someone who is highly organized, proactive, and enjoys being the go-to person in a close-knit team.
- This person will report directly to the Senior VP of Operations
Job Duties of the Office Administrator:
- Manage office supplies, vendors, facilities maintenance, and equipment needs
- Help document and create standard operating procedures (SOPs) to improve workflow and efficiency
- Manage phones, correspondence, filing, and general administrative functions
- Maintain organized records of company documents, contracts, and internal files
- Assist with light accounting support including purchase orders, vendor invoices, and employee reimbursements
- Assist with scheduling meetings, calendars, and internal communications
- Coordinate internal communication across departments including operations, engineering, and purchasing
- Help track orders, inventory, and shipping/receiving documentation
- Coordinate facilities maintenance, office equipment servicing, and IT vendor relationships
- Provide general administrative support to a small, collaborative team environment
- Identify and implement efficiencies to improve administrative workflows
Qualifications for the Office Administrator:
- 2-3+ years of experience in an administrative, office management, or similar role
- Experience working in manufacturing or government contracting preferred, but not required
- Knowledge of basic accounting and bookkeeping highly preferred
- Proficiency in Microsoft Office Suite, including basic Excel skills
- Experience working with Epicor or other ERP systems
- Strong organizational skills with a high attention to detail
- Ability to be resourceful, take initiative, and adapt in a changing environment
- Strong communication skills and a positive, team-oriented attitude
- Comfortable working in a dynamic, team-oriented environment and wearing multiple hats
Schedule: 8am–5pm, Monday–Friday (100% on-site in Halethorpe, MD)
Salary: $45,000–$52,000
#INJUN2026