Office Manager/Bookkeeper
Location: Largo, FL (On-Site)
Salary: $60,000 – $70,000
Why This Office Manager/Bookkeeper Opportunity Stands Out
- Join a growing home builder with a strong reputation for quality and customer service
- Work directly with leadership and play a key role in the day-to-day success of the business
- Enjoy a highly visible position with a mix of accounting, bookkeeping, administrative, and operational responsibilities
- Opportunity to make a meaningful impact within a close-knit, entrepreneurial team environment
- Stable company with an established presence and continued growth plans
- Broad exposure to multiple areas of the business beyond traditional bookkeeping functions
Key Responsibilities
Our client is seeking an experienced Office Manager/Bookkeeper to oversee daily office operations while managing the company’s bookkeeping and financial administration functions. The ideal Office Manager/Bookkeeper will be highly organized, detail-oriented, and comfortable wearing multiple hats in a fast-paced environment.
- Manage day-to-day office operations and administrative activities
- Perform full-cycle bookkeeping, including accounts payable and accounts receivable
- Reconcile bank and credit card accounts
- Prepare and post journal entries as needed
- Assist with month-end and year-end closing activities
- Maintain accurate financial records and supporting documentation
- Process invoices, vendor payments, and customer receipt
- Prepare and submit AIA billings and progress billing documentation for construction projects
- Maintain and update Work-in-Progress (WIP) schedules to track project costs, billings, and profitability
- Manage the collection, review, and distribution of lien waivers from subcontractors and vendors
- Assist with job costing and project accounting activities
- Monitor cash flow and assist leadership with financial reporting
- Coordinate with external CPA and accounting partners
- Manage office supplies, vendor relationships, and service providers
- Support payroll processing and employee-related administrative functions
- Assist with contract administration and document management
- Maintain organized filing systems for financial and operational records
- Provide administrative support to ownership and leadership teams
- Identify opportunities to improve office processes and efficiencies
- Support construction project administration by maintaining project financial records and tracking key deadlines
Qualifications
- 3+ years of experience as an Office Manager/Bookkeeper or in a similar accounting and administrative role
- Must be coming from the construction industry
- Strong bookkeeping and general accounting knowledge
- Experience with QuickBooks and Builder Trend is a PLUS
- Proficiency in Microsoft Excel and Microsoft Office Suite
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- High level of professionalism, discretion, and attention to detail
If you are an experienced Office Manager/Bookkeeper looking for an opportunity to join a growing organization where your contributions will be highly visible and valued, we encourage you to apply.
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