Payroll Specialist
Location: Allegan, MI
Schedule: Full-Time | Hybrid
Compensation: $50,000 – $60,000
Position Summary
The Payroll Specialist is responsible for accurate and timely payroll processing for U.S.-based employees on weekly and semi-monthly schedules. This role manages payroll analysis, reconciliations, reporting, and compliance while serving as a key point of contact for employee payroll questions and supporting audits and financial reporting.
Payroll Specialist Key Responsibilities
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Process weekly and semi-monthly payroll for all U.S. employees, including off-cycle payments and special earnings
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Coordinate payroll activities with ADP, pay card vendors, and Treasury
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Process special payments such as bonuses, stock, relocation, expat, and withholding orders
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Research and resolve payroll discrepancies, employee inquiries, and paycheck issues
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Reconcile payroll and benefits-related general ledger accounts and prepare adjustment entries
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Review, balance, and coordinate W-2 reporting and distribution; research and resolve tax reporting issues
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Prepare payroll documentation and reports for internal and external audits
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Produce periodic financial, operational, and statistical payroll reports as requested
Payroll Specialist Qualifications
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High school diploma or GED required; 2+ years of payroll experience
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Strong knowledge of payroll tax regulations (local, state, and federal)
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Experience reconciling payroll general ledger accounts and correcting journal entry errors
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Advanced analytical and problem-solving skills with strong attention to detail
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Excellent written and verbal communication skills and ability to handle confidential information
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Proficiency in Microsoft Office; experience with ADP required
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Experience with SAP, Workforce Software, or similar payroll/HR systems preferred
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